Verify what you produced

By the end of this task, you will be able to audit a week's output against its sources, find the claims nothing supports, catch what should not be shared, and leave behind a checklist that does this again without you.

Your situation

You have produced a register, a tracker, a summary, a procedure, a deck and a reply. Some of it is going to a customer who has the same workbook you do. Some of it is going to a leadership review. One of them started life as raw notes about named people.

Everything has been rewritten at least twice. After three drafts, nobody can reliably tell which sentences came from a file and which came from a conversation in a corridor.

This is the last task, and it is the one the client asked for by name: understand the limits, check the calculations and sources, protect sensitive information.

Files you'll use

How to read the prompts

Each prompt below is one block you can copy whole. The # lines are labels, not instructions — they mark where the prompt stops setting the goal and starts giving the context, the sources, and the expectations. Copying them along with the prompt does no harm.

Those four moves, in that order, are what makes a prompt work. Use the same shape when you write your own.

Steps

1. Open Copilot Chat and reference the summary and the workbook.

2. Check the arithmetic.

   goal

   Audit this week’s summary against the workbook it came from.

   context

   Everything I produced this week rests on this one summary, and it has been rewritten three times since I first generated it.

   sources

   The summary and the weekly recovery workbook.

   expectations

   Go figure by figure. For each, quote the source and say whether it still matches. Flag any number that changed between drafts and any claim the workbook does not support at all.

3. Find the claims that came from nowhere.

   goal

   Find the claims in my procedure and my update that nothing supports.

   context

   Some of what I wrote came from the files. Some came from what a supervisor told me in a corridor. After three rewrites I can no longer tell which is which.

   sources

   The procedure, the leadership update, the depot notes, and the workbook.

   expectations

   List each unsupported claim with the document it appears in, and say whether it should be sourced, softened into an assumption, or removed.

4. Check what is about to leave your team.

   goal

   Check everything I am about to share for information that should not leave my team.

   context

   The update goes to a leadership review and the summary goes to the customer. The depot notes behind both of them mention individuals.

   sources

   The update, the summary, and the procedure.

   expectations

   Flag anything naming an individual, describing performance, or touching an absence, and say which document it is in and who would end up seeing it. Say what to replace it with rather than only what to remove.

5. Turn all of it into something reusable.

   goal

   Turn these checks into a checklist I can run every week.

   context

   I will produce this same set of documents thirteen times and I want the same checks applied each time, by whoever is covering for me.

   sources

   The checks we just ran.

   expectations

   Under twelve items, each one a yes or no question with the file it applies to. Order them so the ones that would stop me sending come first.

6. Put the checklist next to the reusable prompt from Task 3. Together they are what the next coordinator inherits.

Check your work

• Every figure in the summary traced to a cell or a row.
• Every unsupported claim either sourced, softened, or removed.
• Nothing going outside the team names an individual or an absence.
• The unexplained third of the gap survives into the final documents.
• The checklist is under twelve items, each answerable yes or no.
• The items that would stop you sending come first.

Stretch prompts

Starting out — check one thing:

Check every number in this summary against the attached
workbook and tell me which ones do not match.

Comfortable — find the drift:

Compare my first draft with my final version. List every place a
figure, a date or a claim changed between them, and say which
change I cannot justify from the sources.

Confident — test the checklist:

Run my checklist against a document I have not checked yet and
tell me where the checklist itself fails to catch something it
should. Then fix the checklist rather than the document.